OneDrive for Business vs. OneDrive basic comparison helps you to know the difference and hunt a better product for your business. Is OneDrive is perfect choice for business collaboration or storage? What is the level of security while you are sharing files over network? We will try to cover all the possible aspects which a common person want to know.
Although OneDrive for Business and OneDrive basic shares the name but both offers different features and different level of service. What are your needs and how you will use the service in future helps you to decide which version is best for you.
OneDrive for Business VS. OneDrive Basic Overview
Introduction to OneDrive Basic
For newbies, it is basically a cloud storage by Microsoft. If you are a Windows user then you probably have seen it as default storage option in File Explorer in all Windows 8.1 & later versions.
In short, OneDrive is a cloud storage for individuals to keep the files secure and access it later from anywhere and anytime.
You can also share the files with friends and family, just like you do in Google Drive or iCloud. You can also setup two-factor authentication to increase the level of security on the mobile app.
Is OneDrive Basic FREE to Use?
Yes, it is FREE to use service and by default when you make an account with Microsoft (i.e. Hotmail, Outlook, Skype, MSN etc) you will get free storage of up to 5GB. However, if you have signed-up before February 2016 you will get 15GB of space in free tier.
You can create folders, to manage your OneDrive look and feel. Moreover, you can also restore previous version of your files. Beside to all that you can also integrate OneDrive with Office. Another feature of embedding allows you to embed videos, files or pictures at any other location.
OneDrive app is available for all mobile devices including iOS, Android, Windows Phone and BlackBerry 10.
Introduction of OneDrive for Business for Newbies
Basically, OneDrive for Business is part of Office 365 and is basically designed for companies. With OneDrive for Business a company can provide cloud storage to its employees and then can manage storage from one central point.
OneDrive for Business comes as part of SharePoint service since 2013 when SharePoint was launched. Since then OneDrive for Business is used to sync the documents on SharePoint across devices. But now OneDrive for Business also works seperately, and companies often use it to collaborate on documents or anything else.
Its totally on you that you want to use OneDrive for Business along SharePoint or as a seperate product. However, OneDrive for Business is accessed a little differently as compared to OneDrive basic. Each employee will have to use Office 365 portal to login or will use Active Directory account created with SharePoint sites feature.
There are very detailed administration options when you are using OneDrive for Business for documents sharing or collaboration. You can also install in on your own servers and there is no obligation to remain stick with cloud server.
What is OneDrive for Business Pricing
Plan 1 starts at $5/month when you commit annually. You will get 1TB of storage space but this plan will not include the Office Apps. It allows you to save files of up to 15GB in size, share files internally or to external clients/vendors. You can also sync files locally to view it offline later on.
If you buy the Plan 1 at 8.25/month with anual commitment then you can also use Microsoft Office 365 along with all the basic funtions above. You are able to use MS Word, OneNote, PowerPoint & Excel from your browser after sign-in to Office.com
The Plan 2 will cost $10/month/user when you commit annually. This plan comes without Office 365 support with unlimited Storage and have some advance feature for theft and information protection.
Last plan “Microsoft Office 365 Business Premium” will cost $12.50/month when you commit annually. It allows maximum of 300 users and it can be used on up to 5 devices by each user. Office 365 plan offers a wide range of options and functionalities and it also offers OneDrive for Business plan 1. It mainly focuses on SMBs needs so that they can get a full cover for all types of technical needs.
OneDrive for Business File Sharing VS. OneDrive Basic File Sharing
Both interface allows you to share files and you can edit permissions before generating the sharing link. Anyone with the link can access the document anonymously or with an email address.
OneDrive basic and OneDrive 365 both allows you to quickly look in to who has access which file or document. When you are using SharePoint with OneDrive for Business then there are little more function to create custom permission for users when sharing files.
Collaboration in OneDrive & OneDrive for Business
Fortunately, both OneDrive basic and OneDrive 365 allows collaboration via SharePoint. In short all the participants can work on the same document at the same time. There are multiple other things available when you are collaborating which makes the work little more enjoyable. Like there are some integrations options, like Yammer, Oslo and more when using Office 365 with it.
Hope, that this will help a lot to understand the basic difference between both services.